Long gone are the days when all of the big and small business documents could be stacked in filing cabinets. Today, many business owners have employees who work remotely at their own convenience, working with clients all around the world, and the need to access files and records from anywhere at any time. Speed and reliability are the key factors in having good data access these days and loss of data is too costly and risky to depend on onsite servers and paper records.
We cannot deny that the rise of the internet has brought a lot of advantages for helping small businesses manage their operations that include cloud backup and storage for data and information. To help you understand, cloud backup is when data is stored on a server that operates remotely and can only be accessed via the internet. Since it works with the internet, it is susceptible to hacks and other security related issues. Regardless of this risk, many businesses are getting cloud-based storage and still continuing to grow at a very fast rate.
One of the main reasons that businesses are turning to the cloud system is the easy access it gives. The ability of employees to pull up data and information at any given time is a huge reason to have one. There are many companies available to provide this kind of service, but here’s how to create a cloud backup.
Look for Vendors
You need to look for more than one reliable cloud service provider. When you are doing your research, be sure you’re choosing vendors that integrate with their competitors and with the kind of applications you use to run your business. There are a lot of top cloud backup solutions for small businesses that mix and match in regards to apps and written codes. This way, if you need to move some of your data from Vendor A and some data from your app, then it will be easy for you to migrate to Vendor B’s software without having to modify new code in the middle of a difficult time.
You don’t probably want to manually backup your data every time there’s a need to. You want to be efficient and set automatic backups to happen daily and recurring setup. This way, no matter when an accident occurs, you know there’s a backup waiting for you. As per manually backing up data means you are relying on your own will or the diligence of one of your employees. If you missed to backup your files for a month or weeks or even days, then you can be in some serious problems if something happened.
There are software companies that include intelligent backup capabilities in their apps that not only keep backups happening often but also manage the bandwidth usage intelligently so your backup doesn’t clog your network as well as the cloud.
Hard Copy Backups
All information collected by a business is very important from receipts to much complex kind of data, thus it is important to make extra copies and store it to separate cloud storage. In addition, make an offline copy as well, preferably store it at another location such as file cabinets or drawers. For example, if you have two branches located in California and Chicago, you should probably have multiple copies of your data stored in both branches. Having extra copies give benefits to a small business as it allows them to continue with their operation even one set of data has lost. It also protects against location-based disaster as well as file disaster. If you only have one store, you can save multiple versions of your data backups and you can still modify where and how you want the data to be saved. Most cloud backups have settings that let you modify the backup of your data to multiple locations. Make sure you’re working with a reliable service provider that can have your data accessible from anywhere and consistent depending on your region and industry.
Use a Public Cloud
If you don’t want that much complication in managing your data backups, you may want to consider using public cloud service. This type of cloud is cheaper compared to other cloud services out there and it’s also much easier to use. With public cloud storage, you are responsible for building and maintaining the storage infrastructure and technical support. Make sure to get an opinion on others who know this kind of stuff to give you advice and determine your actual needs.
Engage in Data Safety
We cannot deny that the cloud has become a fantastic solution to businesses that are looking to create a reliable backup strategy. It’s cheap and accessible anywhere. But there is one downside that cloud back up services have, that even old ways of storing data don’t suffer from, they’re in the cloud.
One of the disadvantages of cloud backup is when it comes to data safety. It’s similar to how robbers steal money from the bank. Robber knows that there’s money in there, all they need to do is to steal it. It’s the same for cloud services, hackers know that there are a lot of important information stored in your servers. Servers are like the big steel safe for hackers and these must have other security measures to keep your data much safer.
In order for hackers not to penetrate your server, you need encryption. It is a method by which information is converted into a secret code that hides the content of your data. Many service providers, skip this essential step because its easier on their end to just transmit the data without encrypting the data being sent. Make sure you are not partnered with one of those.
Backup Your Backups
Make sure to test your backups regularly. Most backup apps are automated and being neglected at times. However, it’s very important to make sure that the data you need to back up is actually saved and that you can actually recover the data within the time frame you’re expecting them. Not just because your backup logs indicate a backup was done on a given time that doesn’t mean everything is fine. Who knows, there might be something wrong during the transmission of your data to the cloud resulting in your data to be corrupted. Just take a few minutes and restore a few files from your recent back up so you know for sure that everything is working.
Storing, accessing, and protecting your business data is very important for small enterprises. Have intensive research first before choosing a cloud backup provider. Check how they handle threats and what are their security measures. For what is worth, cloud backup is more than sufficient to store and protect your data.